Invoice Generator — Tips & Guide

Create professional invoices in minutes and save them as PDF. Fill in your business details, add line items, set tax rates, and print — all in your browser with no account needed.

Use Consistent Invoice Numbers

A sequential numbering system (INV-001, INV-002) makes invoices easy to track and looks professional. You can also use a date-based format like 2025-03-001.

Set Clear Payment Terms

Always state payment terms — "Net 30" (due in 30 days), "Due on receipt", or a specific date. Clear terms reduce late payments and misunderstandings with clients.

Include Your Business Details

Add your full business name, address, email, and phone. Clients need this information to process payments and for their own accounting records.

Itemize Line Items Clearly

Break your work into specific line items with clear descriptions. "Web design — homepage redesign (8 hours @ $75/hr)" is more compelling than just "Design work."

Add a Notes Section

Use the notes field for payment instructions (bank details, PayPal), late payment policies, or a thank-you message. A personal note builds client relationships.

Save a Copy Before Printing

Browser tabs don't persist after closing. If you need to edit an invoice later, save the PDF immediately and keep your line item details in a separate document.

Click the "Print / Save as PDF" button. In the print dialog that appears, change the destination (or printer) to "Save as PDF." Then click Save and choose a file location. On Mac, use the PDF dropdown in the lower-left of the print dialog. The invoice is formatted specifically for printing, with navigation and tool chrome hidden automatically.

Yes. Enter your tax rate percentage in the Tax field — for example, enter 20 for 20% VAT or 8.5 for 8.5% sales tax. The tax amount is calculated automatically based on the subtotal and shown as a separate line item above the total. You can set the tax to 0 if your work is tax-exempt.

Click on the invoice number field and type any value you want. You can use sequential numbers (001, 002), date-based formats (2025-001), or client-prefixed formats (ACME-01). The invoice number is important for your own records and for your client's accounts payable system to track and reference the payment.

A complete invoice should include: your business name and contact details, client name and address, a unique invoice number, invoice date and payment due date, a detailed list of services or products with quantities and prices, subtotal, tax amount (if applicable), total amount due, payment instructions (how to pay), and optionally your payment terms and any late fee policy.